Stallholders Taking Part

Pitch Fees

Timings

Thornbury Carnival is held at the Mundy Playing Fields, Thornbury, South Gloucestershire. Following the parade, the field activities are open to the public from 12:00(noon).

Stallholders are expected to trade until at least 17:30 hrs. The evening entertainment programme continues into the early evening with the field closing at approximately 21:00 hrs.

Stallholders may access the site from 6:00am on Saturday. Larger marquees and gazebos can be set up on Friday by arrangement only and arrival must be between 16:00 hrs and 19:00 hrs. A representative may stay overnight as the ground is unsecured.

Road closures in Thornbury for the morning of the Carnival will affect access via Kington Lane after 9:00 hrs.

The ground will be patrolled by uniformed security guards overnight on Friday and Saturday.

Vehicle Movement

Vehicle access for stallholders is via Wellfield Lane just off Kington Lane, BS35 1NA. Carnival stewards will only admit vehicles bearing a vehicle pass (which will be sent to you by email prior to the event). Vehicles will be directed to the Reception area for check in and then directed to their pitch location area by a steward.

Hazard warning lights must be used at all times and the maximum speed limit of 5 mph must be observed.

Once your stall has been set up you must move your vehicle to the allocated parking spaces on the field. All vehicles must be relocated to the parking area by 10:30 hrs.
Stallholders are allocated either two or four people per pitch depending on size booked. Your vehicle pass includes admission for these people. Any additional stall helpers are requested to park off-site and enter via the pedestrian gates where normal admission charges apply.
We pride ourselves on our record of site safety and with a hopefully very busy day and lots of visitors, vehicle movement is strictly prohibited until stall closure at 17:30 hrs. The prescribed exit route must be adhered to. Stewards will help guide you out!

Stall Equipment

Stallholders need to provide all their own resources for the set-up of their stalls, including gazebo, table, chairs, table covers, and signage. You will need to bring the necessary electrical connectors if applicable and sufficient ropes/cords, stakes, mallets etc.

Third party Liability Insurance

All stallholders are required legally to have 3rd party liability insurance in place. You will be requested to submit a copy of your certificate during the on line application.

Health and Safety

The Thornbury Carnival organisers primarily want the event to be an enjoyable and safe event for all. To those ends we must collectively ensure that the site is safe at all times.
Please ensure the safe operation of your stall at all times. Adult supervision is required on all stalls at all times. Carnival Organisers will inspect your stall and complete a risk assessment shortly before opening. Please make sure all electrical equipment has been PAT tested, all Gazebos are secured well and trip hazards, particularly cabling for power supplied to your pitch, is clearly identifiable/covered/buried.
We reserve the right to remove any stall deemed unsafe.
Stallholders are asked to remove all equipment and litter at the end of the day.

Cancellation Policy

We regret that refunds cannot be given unless your stall is Health and Safety compromised due to adverse weather conditions. Should you be unable to attend the event, a credit note will be offered for a pitch at the following years event.