Stallholders – Taking Part Information 2022

Pitch Fees

Timings

Thornbury Carnival is held at the Mundy Playing Fields, Thornbury, South Gloucestershire. The field activities are open to the ticket holders from 11.00hrs.

Stallholders are expected to trade until at least 16.00hrs. The entertainment programme continues into the evening with the playing fields closing at approximately 23.00hrs.

Stallholders may access the site from 06.00hrs on Saturday. Larger marquees and gazebos can be set up on Friday by arrangement only and must arrive between 12.00hrs and 17.00hrs.  A representative may stay overnight as the ground is unsecured.

Road closures in Thornbury for the morning will affect access via Kington Lane. Times to be confirmed.

The ground will be patrolled by uniformed security guards overnight on Friday and Saturday.

Vehicle Movement

Vehicle access for stallholders is via Wellfield Lane just off Kington Lane, BS35 1NA.  Carnival stewards will only admit vehicles bearing a vehicle pass (which will be sent to you by email prior to the event). Vehicles will be directed to the Reception area for check-in and then directed to their pitch location area by a steward.

Once your stall has been set up you must move your vehicle to the allocated parking spaces on the field. All vehicles must be relocated to the allocated parking area by 10.00hrs.

Stallholders are allocated either two or four people per pitch depending on the size booked.  Your vehicle pass includes admission for these people.  Any additional stall helpers are requested to park off-site and enter via the pedestrian gates where normal admission charges apply.

We pride ourselves on our record of site safety and with a hopefully very busy day and lots of visitors, vehicle movement is strictly prohibited until stall closure at 16.00hrs.  The prescribed exit route must be adhered to. Stewards will help guide you out!

Stall Equipment

Stallholders need to provide all their own resources for the set-up of their stalls, including a gazebo, table, chairs, table covers, and signage, and sufficient ropes/cords, stakes, mallets etc.

Third Party Liability Insurance

All stallholders are required legally to have third party liability insurance in place. You will be requested to submit a copy of your certificate during the online application.

Health and Safety

The Thornbury Carnival organisers want the event to be enjoyable and safe for all. To those ends, we must collectively ensure that the site is safe at all times.

Please ensure the safe operation of your stall at all times. Adult supervision is required on all stalls at all times. Carnival organisers will inspect your stall and complete a risk assessment shortly before opening. Please make sure all electrical equipment has been PAT tested, all gazebos are secured well and trip hazards, particularly cabling, is clearly identifiable/covered/buried.

We reserve the right to remove any stall deemed unsafe.

Stallholders are asked to remove all equipment and litter at the end of the day.

Covid-19 Safety Procedures

More information will be sent to you in due course if required.

Cancellation Policy

We regret that refunds cannot be given unless your stall is Health and Safety compromised due to adverse weather conditions.  Should you be unable to attend the event, a credit note will be offered for a pitch at the following year’s event.

Marketing and Social Media

We would like to be able to promote your attendance at the Carnival so if you have any photos, videos, logos, or any other promotional material that might be suitable, please email it to marketing@thornburycarnival.co.uk using your ‘Stall Booking – [Your organisation’s name] in the subject field.